What Works For Me…

Make sure that your data is solid before you begin any of these entry processes. Double and triple check the following:

• Membership Data
  • TMEA – annual membership $50
  • Login with an email address
  • UIL – no membership dues
  • When is your Spring/Fall Meeting? Details about contest deadlines are communicated months in advance – no surprises!
• Your School Data
  • What classification is your school? 2C, 3C, 4A, 6A
  • What region will you compete in?
  • Band – which track will your students compete in? 5A/6A
• Student Data
  • Student ID
  • Student Demographics
  • Instrument
  • Dual Certification

Texas Music Educators Association

All-State audition entries are completed here; all audition processes are essentially the same. Simplified instructions:

• Login to the TMEA website.
• Divisions & Regions | Vocal | Audition Entry
• Login as Director
• Verify your School Information (Classification, Additional Directors, Campus ID)
• TAKE NOTE OF THE AUDITION HANDBOOKS!
• Click on the [View Contests] button
• Click on the appropriate contest
• Select the [Enter Students via Web] link to manually type in the information for each student
• Use the data you collect from students (here is a template) to enter each individual audition entry
• Print off the form, post on the wall, have students initial to verify
  • Repeat this for at least 3 times – someone is absent, or absent minded…
• Print your Official Entry Form – make 2 copies
• Turn in the copies to your school bookkeeper to get a check cut
• Depending on your region, mail the check or deliver on the day of contest
• ELIGIBILITY. CHECK YOUR STUDENT ELIGIBILITY.

University Interscholastic League

Four events throughout the school year:

• Marching (fall)
• Region Solo / Ensemble (early spring)
• Concert / Sight-Reading (spring)
• State Solo /Ensemble (Memorial Day weekend)

Deadlines – generally are 37 days prior to the event, which means the entry should be completed prior – the check must be postmarked by the deadline..

ELIGIBILITY: CHECK YOUR STUDENT ELIGIBILITY.

How do we enter? One of two UIL Entry Websites:

• TexasMusicForms.com
• Charms Office Assistant

Each presents an advantage – one is free, the other is robust.

TexasMusicForms – free, direct connection – manual entry

• register as a new user
• click on the form you need:
  • 2 – Marching
  • 3 – Twirling
  • 4/5 – Concert Sight-Reading
  • 6/7 – Solo & Ensemble
  • 8 – Medium Ensemble
• Entries are emailed to the Region Executive Secretary
• Print your Form 1A – turn in to your bookkeeper, have them send the check with a copy of this form

Charms Music Office – subscription, runs your entire program

• Create an account – use the trial (30 days) and then purchase subscription. Reduced rates for multiple years/district purchase
• Login to the site – http://www.charmsoffice.com
• Make sure that your profile data is correct (remember the info above – classification, region(s), etc)
• Click on the [Assessment] button – (?@!?)
• Click on UIL Entries (hey… what about that TMEA button?)
• Click on the appropriate form – 2, 3, 4/5, 6/7, 8
  • Concert / Sight Reading Form 4
  • Verify each piece on the PML (rules and preparation tangent…)
  • Click on [Show Form and Submit]
  • Print copies of your Form 1A
  • Submit to your bookkeeper

Advanced Techniques

What other technology tools should I know as a first-year teacher?

• UIL Prescribed Music List
  • https://www.uiltexas.org/music/pml
  • Complete list of each selection by instrument/ensemble
  • Search techniques – partial words, composer
  • Export the list – use Excel to data mine the list
• TexasMusicForms.com – Past UIL Results
  • http://texasmusicforms.com/results.asp
  • Personal UIL history – use for resume
  • School UIL history – research for job vacancies
  • Literature – GOLD MINE for lit selection
• Why should I buy Charms? Can’t I just use Excel?
  • Student Management
  • Inventory Management
  • Library
  • Financial Management
    • by student
    • by account
    • budget
    • booster clubs
  • Eligibility – document your eligibility

When you have questions – who to contact?

• Mentor teacher – they may have made the same mistake.
• Region Chair – they have an investment in you not making the mistake in advance of the contest.
• UIL Executive Secretary – master teachers who also have an investment in you not making a mistake in advance of the contest
• If you need help – I am glad to answer questions, as well. Many people did the same for me – pay it forward! me@andreclark.com